Worksmile
Boost employee engagement and streamline your HR operations, ensuring your team feels valued, connected, and more active than ever. We handle the technical complexities, so you can focus on your people.
Schedule a consultation
Thriving team, simplified HR
Today, HR teams are responsible for dozens of tasks at once, scattered across spreadsheets, emails, and disconnected systems. The more fragmented the team and their information become, the harder it is to foster the feeling that everyone is part of the same company.
Worksmile brings all of this together—HR processes, communication, and benefits—so the HR team can spend less time on administration and more time on people. Day-to-day tasks and document workflows no longer require manual work. Communication becomes a two-way street: surveys and knowledge checks give the team a voice, rather than just keeping them on the receiving end of announcements. Benefits and cafeteria plans run without the need for manual management. The result is a cohesive employee experience that actually builds engagement, instead of just measuring it.
Schedule a consultationUncover the measurable impact
of implementing the Worksmile platform
43%
increase in employee engagement
Worksmile naturally becomes a go-to for your team, offering quick access to company news and personalized benefits. As its functionalities expand, so does daily usage, leading to a significant uplift in overall engagement.
40h/month
saved by HR team
By digitalizing document workflows and automating repetitive administrative tasks, your HR team achieves real time savings. This newfound freedom allows them to shift focus from mundane paperwork to more strategic initiatives that truly empower your people.
24%
reduction in HR costs
Streamlined processes, boosted team efficiency, and the consolidation of disparate tools into one platform lead to an average of 24% reduction in annual HR costs. That's a significant return on investment, allowing resources to be reallocated where they matter most.
They trusted us:
Optimize work and decision-making
using AI features
AI Assistant in Intranet
Craft compelling communications with intelligent assistance. Simply provide a prompt to generate new posts or articles, translate content into any language, or refine existing text. It even sets the perfect tone (from formal to casual) ensuring your messages always resonate.
Knowledge base with AI Assistant
The knowledge base organizes procedures, policies, and onboarding materials into searchable spaces that map to different areas of the company, feeding information to the platform's other modules. Employees can ask the AI Assistant questions in their own words and get an instant answer based on available content—without having to dig through documents or reach out to HR.
AI in HR processes
AI supports day-to-day HR work behind the scenes. It helps collect and organize performance review results, generates team competency summaries based on the gathered data, and assigns the right documents to employees—eliminating the need to manually search for and compile information.
Build foundations of a prospering workplace
with Worksmile
Worksmile unites effective internal communication, flexible employee benefits, and streamlined HR processes within one intuitive platform, cultivating a truly connected company environment.
Worksmile centralizes employee data and organizational structure—the foundation that powers all of our modules. Use it to manage time-off requests and absences, employee documents with e-signatures, and digital workflows for requests and cases, including whistleblower reports. Conduct performance reviews and manage team competencies, track time, ensure pay transparency compliance, and keep track of company equipment—all driven by the same consistent data.
Build a central hub for communication and community building within your organization, accessible on both desktop and mobile. The advanced intranet lets you publish news and events, and measures whether your updates are actually reaching the team. Recognize employees with kudos and rewards, gauge team sentiment and knowledge using surveys, eNPS, and knowledge checks, while the well-being program supports physical and mental health.
Attract top talent and foster a sense of belonging with a well-designed benefits strategy. Manage benefits and company social funds, track budgets, and automate benefit workflows, while giving employees real choice through a cafeteria plan featuring over 500 partners. The Total Rewards Statement highlights the full value of their employment, and built-in B2B compliance automatically distinguishes between employees and independent contractors using benefits.
Eager to explore Worksmile's impact on your HR?
Schedule a tailored walkthrough and see Worksmile in action. Our specialists will demonstrate its robust capabilities and recommend the perfect setup to solve your unique operational puzzles.
Book a demo
Worksmile adoption simplified by an experienced partner
Startegic consultation
Define your ideal Worksmile setup with our precise insights, ensuring it aligns with your strategic goals and delivers maximum cost efficiency.
Effortless deployment
We get your platform ready for your team. From swift installation to meticulous configuration, we'll have it up and running in no time.
Data
transition
Our team carefully manages data transfer, safeguarding its integrity and ensuring your operations keep running smoothly.
Custom integrations
Achieve enhanced efficiency by expertly linking Worksmile with your business applications, creating connections that streamline your workflows.
Practical
training
Our engaging, hands-on training ensures your team confidently gets the most out of Worksmile, truly boosting their productivity.
Proactive
support
Benefit from ongoing support that extends beyond launch, guaranteeing implemented solutions adapt to your evolving needs.
Making work easier
for everyone
Worksmile transforms how your entire organization operates, simplifying processes and empowering every role.
HR team
Administrative tasks are streamlined and automated, and employee data centralized. This frees up valuable time for the HR team to build a vibrant company culture and genuinely connect with employees. They gain crucial insights to tailor initiatives that truly resonate, ensuring wise investment in attractive benefits and achieving greater HR cost efficiency.
Managers
Managers can easily review employee requests and approve leaves. They gain access to a clear team calendar for time-off and remote work, alongside essential employee documentation. The platform also facilitates efficient communication and provides easy access to a comprehensive self-service knowledge base, helping managers lead more productive and well-informed teams.
IT department
Tech oversight is simplified with fewer tools to manage and monitor. Worksmile's robust support significantly reduces the need for IT assistance to business users. A wide range of ready-made integrations and an open API enable seamless connectivity. With centralized employee data, GDPR compliance becomes notably easier, fueling digitalization efforts and eliminating the burden of updates and infrastructure maintenance.
The board
Full visibility and control over HR processes are gained. Worksmile optimizes and automates routine tasks, freeing employees for high-value work. It offers people analytics for data-based decision-making and cultivates a digitalized, innovative company environment. The platform boosts productivity through effective knowledge sharing and simplifies the management of hybrid, remote, and frontline workers, all while achieving greater cost efficiency.
Employees
All your people appreciate the ease of one intuitive platform, replacing many disconnected tools. Employees can access company knowledge effortlessly, stay up-to-date with company news, and connect within their teams and across the organization. The platform offers streamlined processes for requesting leave, remote work, or any other personal matters, and they can choose benefits that are truly valuable for them.
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Find out moreYour questions,
answered.
Worksmile is a comprehensive, intuitive Employee Experience Platform (EXP) designed to foster a truly connected company environment. It centralizes internal communication, provides flexible employee benefits, and streamlines HR processes, empowering your people and optimizing daily operations.
While Worksmile doesn't offer a self-service free trial, we highly recommend a personalized demonstration. Our experts can guide you through its powerful functionalities and show you precisely how Worksmile can be tailored to fit your organization's unique needs.
Data security is paramount – it's certainly a top priority for Worksmile. The platform safeguards your data with robust measures, starting with strict GDPR adherence. All information is encrypted, whether stored or being transferred. Worksmile also maintains strict access control policies, performs regular security audits and penetration tests, and ensures consistent data backups with a solid disaster recovery plan. It leverages the secure infrastructure of leading cloud providers, all overseen by a dedicated Data Protection Officer. Your data's safety is continuously monitored.
Implementation timelines vary depending on your organization's size, complexity, and specific requirements for user access and data migration. Our process is designed for efficiency, ensuring a swift and smooth setup. Following an initial consultation, we can provide a precise timeline tailored to your unique project scope.
Our support team primarily operates in Polish and English. If you have specific language requirements, please discuss them with our team during your consultation.
For your convenience, we offer flexible invoicing options. We can invoice for our services in EUR, PLN, or USD. Please discuss your preferred currency with our team during the consultation.
Understanding the full investment involves two key elements: the Worksmile subscription (which varies with your chosen plan and features) and our service charges for getting everything set up, configured, and continuously supported. Our implementation service charges are always customized based on your project's unique complexity. Following an initial conversation, we'll give you a comprehensive breakdown of all expenses.
Yes, Worksmile is built for extensive integration. It seamlessly connects with various HR systems (including payroll, ERP, and recruitment platforms) and popular communication tools like MS Teams. Our expertise allows for custom integrations via an open API, ensuring Worksmile works effectively with your existing business applications to automate processes and enhance management.
Absolutely. Employees consistently value Worksmile's intuitive design – it's a breath of fresh air compared to juggling many separate tools. Its easy access to company knowledge, current news, and seamless communication, all available conveniently through desktop and the mobile app, makes it a natural daily companion. Streamlined processes for personal matters like leave requests, plus the power to choose genuinely valuable benefits, truly encourage widespread adoption.