Table of contents
- 1. Apply filters to find the data you need
- 2. Use Google Sheets to collect data from Google Forms
- 3 . Achieve more with the help of others
- 4. Present your data in a compelling way
- 5. Protect your data in cells to prevent unwanted changes
- 6. Add photos to your sheets
- 7. Use macros for frequently recurring tasks
- 8. Use keyboard shortcuts
- 9. Summarize your data quickly
- 10. Extend the functionality of Google Sheets with add-ons
Achieving market success in the 21st century requires leveraging various tools that facilitate daily work. Businesses are increasingly looking for creative solutions to improve the efficiency and effectiveness of their employees. Google Sheets are a perfect solution for organizations that perform tedious calculations and charts. One of the key advantages they bring is the ability to easily and quickly share documents with other colleagues. When used properly, this can vastly improve communication in the team. In addition, the data can be accessed at any time of the day, and from anywhere in the world. You can create, view, and edit files even if you aren’t connected to the internet.
Below are the top 10 tricks that will make using Google Sheets even more inventive and original. All tips come from the ebook 101 Google Sheets Tricks – available for free download!
1. Apply filters to find the data you need
Controlling spreadsheet data can be a challenge. With the help of filters available in Google Sheets, you can easily view and analyse the data in individual columns. Using filters, you can hide unnecessary information and display only the data that meets your criteria. To filter data, go to the Menu: Data→ Create a filter.
2. Use Google Sheets to collect data from Google Forms
All information collected in your surveys and forms can be forwarded directly to Google Sheets. This is a quick and simple way to prepare a test, plan events or gather feedback. Responses accumulated in Google Forms, as well as feedback and charts are dynamically updated. All data you collected will be conveniently displayed in columns. To send documents directly to Google Sheets, click Responses in Google Forms, and then click the Google Sheets icon.
3 . Achieve more with the help of others
The advantage of Google Sheets is that several people can collaborate on one project in real time. The document owner can view, make and suggest changes. In addition, they can easily share their spreadsheets with other team members and allow them to view and add comments to the files. In addition, the place where each person is making changes to the document will always be highlighted and visible to other users.
4. Present your data in a compelling way
Spreadsheets are mainly associated with numbers, tables, and reports. What your document needs sometimes is a visual upgrade. Google Sheets offers various colourful diagrams and graphs you can use to present your data in a more accessible and transparent way. You can also use pivot tables, formulas and various conditional formatting options. To create a chart, open a Google Sheets file and select the cells to include in it. Then click Insert and Chart.
5. Protect your data in cells to prevent unwanted changes
Google Sheets have a sheet protection feature. If you want to protect your data against loss or unwanted access, this option will certainly come in handy. There are two ways to protect your documents against copying: lock individual cells or the whole worksheet. Thanks to this solution, you will be able to share the spreadsheet with other team members without worrying about them making any changes to it. Just go to Tools, click the “Protect the sheet” option, then Set permissions, and then click Done.
6. Add photos to your sheets
Google Sheets do not have to be all rows, columns of data. You can add different types of images to add a touch of originality and style. The IMAGE function allows you to use an image URL to insert the image directly into a cell. You can also enter parameters that will allow you to control the scaling of images (fit to size or stretch).
7. Use macros for frequently recurring tasks
There is nothing worse than having to do tediously repeat the same action over and over again. With macros, such problems will never happen again. They help save valuable time and reduce the amount of repetitive work. To start, select Tools, then Macros → Record macro.
8. Use keyboard shortcuts
This may be one of the most useful tips for Google Sheets. If you want to use this application more efficiently, make sure you know the keyboard shortcuts. To learn some handy keyboard shortcuts, go to Help → Keyboard shortcuts.
9. Summarize your data quickly
To quickly summarize the data, you can use functions such as SUM, AVERAGE or COUNT. They allow to define many criteria. These functions allow to easily sum all the numbers over a certain value or count the number of rows that contain a particular string. To find out all the available functions of Google Sheets, click Insert → Function.
10. Extend the functionality of Google Sheets with add-ons
Add-ons are a very good way to extend the functionality of Sheets. One of them is Bubbles, used for original data visualization, and WorkLoadTimer, which is great for checking work efficiency. Just click “Get add-ons” in the “Add-ons” tab, select the add-on you are interested in and click Install.
Many entrepreneurs are still looking for creative solutions to improve the quality of work. The use of appropriate tools helps to facilitate the organization of work and significantly contributes to increasing the business activity of the company. The above tricks will certainly make using Google Sheets more efficient and creative. If you’re interested in more, download our free ebook with over 101 tricks in Sheets explained.