Google Workspace is a simpler path to AI Act compliance
Secure AI tools, data protection, and meeting EU requirements – without building your own infrastructure from scratch.
Book a free consultation
AI Act rules are now in effect
The AI Act is an EU regulation designed to organize the artificial intelligence market and require companies to maintain full control over the algorithms they use.
If you are worried about operational paralysis, building complex legal procedures, or facing costly audits, remember that you don't have to start from scratch.
Simply rely on Google Workspace with Gemini tools. It offers a simpler path to regulatory compliance and a secure working environment where your company data is protected by the same mechanisms trusted by top global enterprise organizations.
How much does non-compliance cost?
Up to €35M or 7% of annual turnover
Up to €35M or 7% of annual turnover
For using outright prohibited practices – including subliminal manipulation or harvesting sensitive data without consent.
Up to €15M or 3% of annual turnover
Up to €15M or 3% of annual turnover
For errors in managing high-risk systems and a lack of transparency – for example, using an unlabelled AI chatbot in customer service.
Up to €7.5M or 1% of annual turnover
Up to €7.5M or 1% of annual turnover
For providing false, incomplete, or misleading information to regulatory authorities.
How does Google Workspace support AI Act compliance?
Google Workspace with Gemini tools is a complete ecosystem for safe and compliant work with AI algorithms. By implementing this solution, you get built-in mechanisms for security and transparency, allowing you to confidently answer auditor questions and demonstrate full regulatory compliance.
Here are the key areas under your total control:
Eliminating shadow AI and protecting confidentiality
- Implementation of a closed, private environment powered by Gemini assistant.
- Guarantee that company files, source code, and customer data never train public AI models.
- Precise management of user roles and employee access to generative AI features.
Transparency & Automatic Content Labeling (Art. 50)
- Automatic labeling of AI-generated images and text with digital watermarking (Google SynthID) at the code level.
- Clear permission mapping for AI features based on specific roles and positions in the organization.
- A secure environment for creating internal procedures and AI usage policies.
Inventory, Audits & Regulatory Readiness
- Easy detection of unauthorized AI tools used within the organization.
- One-click downloads of official compliance certificates and security reports directly from the Admin Console.
- Out-of-the-box logs and resources to simplify algorithmic risk assessments.
Google Workspace or Microsoft 365 – which cloud to choose?
Google Workspace
(Gemini)
Google Workspace
(Gemini)
Images and text generated by the system are automatically embedded with a digital watermark at the code level.
Configure Gemini access settings, data labels, and privacy policies in a single dashboard—simplifying work for your IT team.
Company data is strictly isolated within your domain. Your prompts and files are never used to train public models.
A straightforward Drive permissions model makes it easy to quickly audit and verify data access before rolling out AI.
Microsoft 365
(Copilot)
Microsoft 365
(Copilot)
Requires properly configuring data classification policies within Microsoft Purview.
Advanced settings require management across several separate portals (e.g., Entra ID, Purview, SharePoint).
In commercial editions, company data is protected and never used to train public LLMs.
Copilot indexes the entire data structure. Accidentally exposed or misconfigured files can be instantly surfaced by AI.
FOTC specialists will help you select and configure AI tools for your business
The right tool is only half the battle. The real challenge is configuring it to comply with legal requirements, keep daily operations running smoothly, and remain safe in the hands of your employees. At FOTC, we guide your company through this process step by step.
Migration to Google Workspace (+Gemini)
We will deploy a secure, fully controlled environment powered by Gemini tools in your organization. We’ll select a plan tailored precisely to your needs—helping you fulfill regulatory requirements without overpaying for unused features—and provide ongoing support from FOTC engineers as technology and regulations evolve.
Tool Audit & Eliminating Shadow AI
We will help you identify which AI apps your employees are quietly using and regain full control over your data. Without playing the blame game or disrupting daily operations—we simply pinpoint security gaps and provide your team with safe, official alternatives that meet all regulatory standards.
User & Administrator Training
We will train your team through practical, hands-on workshops—no dry theory. We teach system users how to use AI wisely and securely, helping you fulfill the obligations under Art. 4 of the AI Act. We also empower your administrators, showing them how to manage AI features, system logs, and user permissions with confidence.They have trusted us with their security:
Sprawdź, jak zdjąć z siebie ciężar technicznych wymogów NIS2 dzięki Google Workspace
We help your business meet technical AI Act requirements.
Questions,
and answers.
Google Workspace and Gemini provide the technical infrastructure, data privacy, and access controls required by EU regulations. However, AI Act compliance involves both technology and internal policies. FOTC helps you safely configure the tools, conduct audits, and train your team, significantly simplifying your path to full compliance.
Article 4 of the AI Act imposes a legal obligation on companies to ensure AI Literacy (basic AI competencies) for all staff using these tools. A lack of training increases the risk of confidential data leaks and exposes the organization to financial penalties for non-compliance with statutory duty of care.
Yes. In paid Google Workspace business editions, data entered into the Gemini assistant remains strictly confidential. Google does not use your company files, messages, or user prompts to train its public AI models.
Shadow AI refers to employees quietly using unauthorized, personal AI tools (like free public chatbots) for work tasks, creating serious data breach risks. FOTC audits these unapproved applications and replaces them with safe, official alternatives within your secure Google Workspace environment.