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Efficient work with
Google Workspace

Empower your team to achieve more with an AI-powered, cloud-based productivity suite, where all the tools they need are always at their fingertips.

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Let your team stay focused,
without endless switching between apps

The average person switches between business apps and tools 25 times per day. This significant time drain can be easily reduced by Google Workspace.

By unifying essential applications, automating routine tasks, and integrating the power of artificial intelligence, Google Workspace empowers teams to achieve more, faster and with everything they need readily accessible.

99,9% less spam to avoid distractions

Multiple channels for team communication

Centralized users management

All company resources accessible from one place

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Built-in AI tools in every Google Workspace plan will skyrocket your team’s performance

In every Google Workspace plan apps are now integrated with AI tools. This revolution will empower your employees to be more creative, gain insights faster, and automate tedious, repetitive tasks.

AI assistant in the apps

Gemini is an AI assistant which has been integrated with Google applications such as Gmail, Docs, Sheets, and Slides. It helps to automate tasks, generate content, summarize emails, create presentations, and analyze data, increasing work efficiency.

Advanced Chatbot AI

Advanced Chatbot AI Gemini Advanced is a chatbot designed for real-time conversations. It enables quick access to answers, content generation, coding assistance, and support in research and analysis. It is similar to ChatGPT but optimized for the Google ecosystem.

AI tool for research and note-taking

NotebookLM helps you organize information, summarize documents, and generate conclusions. Users can upload their own materials (e.g., PDFs, notes) and use AI to extract key information.

Learn more about Google AI

But Google Workspace empowers people,
not just processes

Google Workspace fosters a more connected and inclusive work culture, simplifies onboarding and training, and results in higher employee engagement and increased customer satisfaction.

Streamlined collaboration with clients

Collaborating with clients has never been easier. With Google Workspace, you can share files with them in the cloud and then work together on them in real time. Integrated calendars simplify meeting scheduling, and online communication flows smoothly through both chats and video conferences.

Transparent workflow for an engaged, well-informed team

Planning workflows without insight into colleague availability and workload is inherently inefficient. Thanks to organizational calendars your team can simplify scheduling and foster a stronger sense of team awareness and engagement. Chat statuses provide real-time visibility into colleagues' availability, keeping everyone informed.

Dynamic problem-solving and collaboration for creative teams

Working on files in real time isn't just about saving time; it's about enabling creative collaboration and joint problem-solving in one central space, even when team members are geographically dispersed. Meetings conducted via Meet foster connection and lively discussions, while its integrated whiteboards empower creative teams to effectively brainstorm.

Centralized control for effective project management

With Google Workspace, you don't need separate project management tools. Sheets allows you to build your own command center, where you tag all involved individuals and link all necessary files. This management style helps you create a team where everyone knows the current project stage, the next steps, and their role in the process.

Easy onboarding and skill development

With Google Workspace, you can create presentations, instructional videos, and even websites that help new hires onboard faster. Conveniently delivered knowledge and intuitive tools for daily tasks ensure quicker team integration and reduce intimidation. Furthermore, you can leverage these same training strategies for the development of more experienced employees.

You will also get effortless admin control over work environment

Reduced time spent on employee device setup

With all tools residing in the cloud, your IT team saves time on local software installations and ongoing hardware updates, as these occur automatically.

A decrease in help desk inquiries

Outages with Google Workspace are exceptionally rare, and its integrated nature ensures seamless collaboration between tools. This translates to minimal need for IT support from users.

Fewer security incidents requiring intervention

Robust admin console automates security. When properly configured, it frees up your team’s time and ensures immediate alerts in case of an incident.

Simplified access management

Google Workspace streamlines IT administration by enabling bulk user and app permission management (e.g., blocking social media access). Also, external tools are easily accessible to users with their Google login.

Gain more time with Google apps

Check real figures illustrating how Google Workspace apps will free up your time for high-value work.

171 h

saved yearly per user 
(on average)

24%

less time spent 
on routine tasks

40%

faster information search

105 min

saved weekly per user 
with Gemini (on average)

See more numbers backed by independent studies

Key Google Workspace advancements to boost efficiency

Google’s file editing apps (Docs, Sheets, and Slides) enable real-time multi-person collaboration with numerous features that streamline communication, including collaborator cursor visibility, integrated commenting and suggestions with notifications, in-text mentions of people and files, built-in chat, task assignment, approval requests, and comprehensive revision history.

The integrated Google Calendar will forever transform how your team operates. Now, all processes will be transparent and visible to everyone who needs to know them.
Sharing calendars with colleagues, enabling client appointment booking, finding mutually convenient meeting times, and easily reserving company cars and conference rooms – these are just some Google Calendar features that not only boost work efficiency but also help you maintain control over what’s happening within your company.

With cloud-based storage your team has everything in one place. No matter which device they log in from, all the assets will be there, exactly as they left them.
In addition to up to 5 TB of personal storage, each Google Workspace user can also share files on shared drives, which are designated data spaces accessible to multiple individuals. This eliminates the time wasted on requesting file access.

Google Workspace is designed for seamless integration with the external tools your company already uses. This includes CRM platforms like Salesforce and HubSpot, project management tools such as Asana and Trello, and communication platforms like Slack. This connectivity streamlines workflows, centralizes information, and enhances overall productivity by eliminating the need to switch between disparate systems.

Unlock productivity in every team

See how Google Workspace apps can be used by different departments across your company.

Sales department

With Google Workspace your sales team will be more effective. The ability for clients to book appointments directly in their calendars streamlines scheduling. Mobile access to company resources facilitates on-the-go work, while Gmail's CRM integration ensures they always have everything under control.

Marketing

Interactive whiteboards will help your team discuss any campaign ideas. The Adobe Creative Cloud add-on will accelerate graphic designers' work and the approval of their designs. And when everything is ready, you can conveniently manage and analyze campaigns in Sheets or Docs, where AI will create a summary of the results.

Accounting

Every Google Workspace plan includes Google Sheets, an ideal tool for accountants and analysts. It allows for database creation, charting, results analysis, and rapid complex calculations. Extensive spreadsheets can be linked with other Google tools like Looker for easier data analysis and faster insights – now further enhanced by AI features.

HR

Google Meet makes conducting remote interviews much easier for HR specialists. They can utilize Forms to create and distribute assessment tasks to candidates, and Calendar helps efficiently manage numerous interview schedules. Once the hiring process concludes, contracts can be securely signed remotely using integrated features within Google Docs.

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FOTC can make your team even more productive

For over a decade, we've been empowering clients to effectively leverage the power of Google Workspace tools. See how we can support your team.

Google Workspace licenses

FOTC specialists will help you choose the Google Workspace plan that best suits your team's needs. This ensures your team works comfortably without overpaying for unnecessary features.

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Secure Google AI adoption

Utilizing AI takes time and effort, but with FOTC this process will be as easy as possible. We will help you harness Gemini’s potential with workshop and ongoing proactive support.

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Your questions,
answered.

Regardless of the subscription you choose, each Google Workspace package includes the following applications to work, create and communicate: Gmail, Drive, Chat, Meet, Calendar, Keep, Forms, Sheets, Docs, Slides, Sites, Admin and AppSheet. Each plan also has built-in artificial intelligence tools, namely Gemini (Google AI). You can learn more about this on our Google Workspace page.

The Google Workspace suite is available in four subscription plans. They mainly differ in the amount of cloud storage provided for each user (this value ranges from 30 GB to as much as 5 TB of cloud storage). Moreover, lower-tier plans may lack certain application features, such as online meeting recording, advanced shared drive capabilities, or the option for customers to book appointments in Calendar. You can read more about this on the page where we compare Google Workspace plans and pricing.

The fact that Google Workspace applications are cloud-based tools means that they are not installed on computers or other devices. Instead, the data is located online and is accessible from anywhere with internet access. They are used via a browser or mobile applications. In other words, all files, emails, and other data created and used in Google Workspace applications are saved on Google's servers, not on a local hard drive. This allows you to access them from any internet-connected device. Moreover, multiple people can work on the same document, spreadsheet, or presentation simultaneously and see the changes being made in real-time.

Google regularly commissions independent companies to conduct studies to determine how the implementation of Google Workspace tools in an organization has affected team work. We have recently compiled the most important figures from several reports and presented them in an easy-to-understand infographic, which you can find here.

Yes, Google Workspace features enterprise-grade security and holds many security certifications that confirm a high level of data protection and compliance with international standards (including ISO/IEC 27001, ISO/IEC 27017, ISO/IEC 27701, SOC 2 and SOC 3, FedRAMP, and HIPAA). The tools meet all the security requirements necessary for companies where special restrictions apply to the protection of processed information. Data is encrypted both at rest and in transit, and system uptime is guaranteed by an SLA of 99.9999%.

FOTC is an official Google Cloud partner. In addition to access to advanced Google tools, we also offer our customers a range of other benefits, such as the ability to mix plans within a single organization, migration and deployment assistance, 24/7 technical support in the local language, and daily assistance from our Customer Success department. Contact us to find out how our specialists can help you implement Google Workspace in your organization.