Google Forms is an application available in both Google Workspace and the free version of Gmail. It allows users to conduct surveys on any topic and sound out opinions of the public. In addition, it is useful to web developers or e-shop owners when they need to create contact forms for websites. Thanks to the ability to turn any form into a test, Google Forms is one of the favourite tools of teachers during remote or hybrid lessons.
A survey can be created solo, but the app also makes it easy to cooperate with many more people. Survey results are easy to interpret thanks to an automatic visualization of responses in charts and diagrams. Working with this versatile app has many advantages, and if you’re not using it yet, you’re missing out. Luckily, there’s never too late to start! Creating a form takes only a few minutes.
How to create a Google Forms survey step by step?
Create a new Google Forms file
First, log in to your Gmail account and open the Forms application or go to https://docs.google.com/forms. If you’re in a hurry then the fastest way to dig into work is to type “form.new” in Chrome’s address bar. Try it!
If you’re in the main view, click the + button in the upper left corner to create a new form.
Enter the name and description of your form
Change the name of the form by typing it in the “Untitled form” field. Below is a description of the form in which you can show the purpose of the survey, inform when the results will be published, and what they will be used for.
Adjust the design of the form
You can modify the design of the survey by choosing a colour, theme photo and font style.
You can choose one of the predefined themes, or to upload your own photo and pick a colour scheme.
It is also possible to personalize the font, but we wouldn’t recommend that. The “Basic” font is readable on both on mobile and computer screens. In most cases, it’s better to prioritize clarity over styling.
Type in your first question.
The survey will adapt the most appropriate answer format based on what you have written.
However, if you want the response format to be different from the suggested one, expand the list and choose the option that is more suitable.
Available options include:
- short answer – allows users to enter a response containing several words;
- paragraph – gives the opportunity to type longer answers;
- multiple choice – users choose correct answers out of the provided options;
- checkboxes – participants can choose several options;
- dropdown – responders choose one of the options;
- file upload – users can submit a response file in the format you choose;
- linear scale – users can answer the question by marking the value on the scale;
- multiple choice grid – only one answer can be selected;
- checkbox grid – several answers are possible;
- date and/or time (it is possible to enter the time or time period)
If the answer to the question is very important to you, mark it as required by switching this option on in the bottom right corner.
To add another question, click + on the right side of the form
You can create a set of answers illustrated with photos or videos.
Form settings allow you, among other things, to show the progress bar and shuffle the questions you have prepared. In addition, it is possible to assign each answer a point value to create a test or quiz and publish grades.
This section also allows us to
- collect email addresses – if you choose this option each of the respondents will be required to provide their email address;
- send response receipts – by selecting this section, each respondent will receive a copy of their answers by email;
- restrict the survey to users in a company domain – if you use the business Gmail and Forms, you can make your survey available for employees of your company.
To share the form, click the three dots in the upper right corner. Then select “Add collaborators”. You can decide what permissions each user will receive. You can edit, comment or view only.
Configure moving to sections based on answers
If you want to display different questions based on the previous answers, use the option “Go to section based on answer”. It will appear in the three-dots menu under a multiple choice question or a dropdown question.
Then select the section to which the responder should be redirected after picking a certain answer.
Thank you message
You can add a thank you message for completing the survey. You can do it by going to settings and then selecting the “Presentations” section. The information that we want to provide is entered in the “Confirmation message” box.
People completing the survey will see it after submitting the form.
Publish the survey
Click the “send” button. Invite selected people by adding their email addresses or generate the survey link to share with target audience. You can also copy the HTML code to place the form on a website.
Close the form and analyse responses
After obtaining the expected number of responses, close the form and leave a message that will appear after clicking the link.
All answers are recorded in the “Responses” section. Depending on the saved settings, this data is available to the survey owner or also his or her co-workers. We can analyse the answers separately or as a graph summarizing the opinion of all respondents.
Integration between Google apps allows you to analyse responses from Forms in Google Sheets. To export the content, click the green button in the upper right corner of the “Answers” tab. Select the appropriate spreadsheet or create a new one.
After creating a new spreadsheet, the answers to the questions will be displayed in a predefined order.